• Activities

• Register all incoming/outgoing mail.
• Maintaining proper filing of the OC Chairman.
• Types and manages correspondence associated with supporting Manager or other professionals.
• Provides accuracy check on basic data and documents requiring Manager’s approval or signature.
• Answers telephone calls and takes messages.
• Organizes meetings as requested by the manager or team and takes minutes when needed.
• Maintains the Chairman’s diary, manages appointments and provides first point of contact internally and for outside callers to the Chairman office.
• · Treat all letters and documents received from Local authorities, External parties and MOO Department managers assures secretarial follow-up and correspondence and file documents.
• · Manages requisition of standard goods and stationary for the office.
• · Ensures that the office equipment is in good working condition and arranges for eventual repairs or servicing when necessary.
• · Prepares documents for presentations following proper directives and arranges binding when necessary.
• · Ensures all documentation is appropriately filed for ease of reference and efficient retrieval.

Education:

Secretarial certificate or previous secretarial experience.

Fluency in Arabic and English languages. French is a plus. Proficiency in Computer Softwares, such as Word and PowerPoint.

· Professional experience: Minimum 5 years experience

· Required competencies: Good communication and interpersonal skills. Must be pro-active and should have an aptitude to deal with others services.