TECHNICAL ASSISTANT / DOCUMENT CONTROLLER
DEPARTMENT: FIELDS OPERATIONS DIVISION
POSITION: TECHNICAL ASSISTANT / DOCUMENT CONTROLLER
DUTIES / JOB DESCRIPTION:
- Coordinate, check and prepare daily production data report from Mabruk & Al Jurf site for NOC daily reporting.
- Analyze cost proposal (Contractor’s offer) and billing statement for preparation of service orders and invoice payment endorsements.
- Preparation of correspondences and other related technical documents for internal & external communications (e.g. memo’s, letters, OC/MC resolutions, evaluations and presentation documents, etc.) using Microsoft Word, Excel and Power Point presentation software.
- Create, organize and maintain a systematic filing of all records and technical documents (e.g. daily & weekly reports, invoices, service orders, contracts, correspondences, technical reports, shipping documents, etc.) of the department both in hard files and soft files (using Microsoft Excel and Access data base software).
- Provide technical and administrative assistance to Dept. Head and to all personnel of Production & Maintenance and Fields Operations.
- Administrate and monitor department personnel movement, training schedule and site visit from onshore & offshore fields.
- Prepare, coordinate and follow up issuance of service orders documents to contracts department and notify contractor/supplier for acceptance/receiving to expedite work implementation.
- Coordinate the approval, transmittals and endorsement of all departments’ purchase requisition from finance to procurement department.
- Coordinate the approval and submission of weekly activities report of Mabruk and Aljurf site to TOTAL TEP, Libya.
- Assist Offloading section for oil movement activities, e.g. shipping documents transmittals to NOC, WINTERSHALL & TOTAL TEP, monitor NOC lifting instructions and sending of MOO lifting schedules.
- Coordinate, check and follow-up invitation letters (Business Visa) applied for visitors, consultant of the department including travel request coordination with logistic department for their scheduled site visits.
- Monitor and facilitate oil samples (transformer oil) to be transmitted for analysis.
- Update and record filing of Waha Availability & Lifting reports.
- Regularly perform update of data and records of the departments (in hard drive I) using database Excel and Access software.
- Perform daily administrative works for inter-departmental relations/functions.
- Perform other duties required from time to time.
- University Graduate of at least four year course (preferably Engineering or Technical Course).
- Good command of English language both in written, reading and speaking is necessary.
- Must have a good background in computer operations with Windows OS and software such as Microsoft Word, Excel, Power Point and Access Data Base.
- Should have at least a minimum of 3 years experienced in the related job with the Oil & Gas Company (preferably in office documentation and technical support).
- Must have a good technical knowledge in cost assessment and figure estimation.
- Able to assess and give technical assistance related technical documentation & preparation.
- Should have a good understanding in office workflow and scheduling.
- Should be able to perform work assignment with less supervision.