• Ensure the availability and the effectiveness of telecom infrastructure in MOO offices
• Monitor the availability of all telecom systems in MOO sites.( PBX, HF, VHF, Repeaters, VSAT etc.)
• Maintain and operate all system interconnections internally and externally.
• Follow up logbooks, licenses,  inventories, progress reports and work procedures.
• Follow up system spare parts and systems upgrades.
• Support  telecom technicians in sites whenever it is required.
• Monitor and maintain MOO telephone exchanges ( PBX  MITEL MX One) in all sites.
• Anticipate and propose evolution of resources to be considered in new technologies.
• Monitor and maintain call logging system and other monitoring tools.
• Follow up with contractors on  all assigned jobs.
• Assist telecom coordinator in defining telecom development strategy of the company.

• Activities

• Register all incoming/outgoing mail.
• Maintaining proper filing of the OC Chairman.
• Types and manages correspondence associated with supporting Manager or other professionals.
• Provides accuracy check on basic data and documents requiring Manager’s approval or signature.
• Answers telephone calls and takes messages.
• Organizes meetings as requested by the manager or team and takes minutes when needed.
• Maintains the Chairman’s diary, manages appointments and provides first point of contact internally and for outside callers to the Chairman office.
• · Treat all letters and documents received from Local authorities, External parties and MOO Department managers assures secretarial follow-up and correspondence and file documents.
• · Manages requisition of standard goods and stationary for the office.
• · Ensures that the office equipment is in good working condition and arranges for eventual repairs or servicing when necessary.
• · Prepares documents for presentations following proper directives and arranges binding when necessary.
• · Ensures all documentation is appropriately filed for ease of reference and efficient retrieval.

Education:

Secretarial certificate or previous secretarial experience.

Fluency in Arabic and English languages. French is a plus. Proficiency in Computer Softwares, such as Word and PowerPoint.

· Professional experience: Minimum 5 years experience

· Required competencies: Good communication and interpersonal skills. Must be pro-active and should have an aptitude to deal with others services.

• Coordinate, check and prepare daily production data report from Mabruk & Al Jurf site for NOC daily reporting.
• Analyze cost proposal (Contractor’s offer) and billing statement for preparation of service orders and invoice payment endorsements.
• Preparation of correspondences and other related technical documents for internal & external communications (e.g. memo’s, letters, OC/MC resolutions, evaluations and presentation documents, etc.) using Microsoft Word, Excel and Power Point presentation software.
• Create, organize and maintain a systematic filing of all records and technical documents (e.g. daily & weekly reports, invoices, service orders, contracts, correspondences, technical reports, shipping documents, etc.) of the department both in hard files and soft files (using Microsoft Excel and Access data base software).
• Provide technical and administrative assistance to Dept. Head and to all personnel of Production & Maintenance and Fields Operations.
• Administrate and monitor department personnel movement, training schedule and site visit from onshore & offshore fields.
• Prepare, coordinate and follow up issuance of service orders documents to contracts department and notify contractor/supplier for acceptance/receiving to expedite work implementation.
• Coordinate the approval, transmittals and endorsement of all departments’ purchase requisition from finance to procurement department.
• Coordinate the approval and submission of weekly activities report of Mabruk and Aljurf site to TOTAL TEP, Libya.
• Assist Offloading section for oil movement activities, e.g. shipping documents transmittals to NOC, WINTERSHALL & TOTAL TEP, monitor NOC lifting instructions and sending of MOO lifting schedules.
• Coordinate, check and follow-up invitation letters (Business Visa) applied for visitors, consultant of the department including travel request coordination with logistic department for their scheduled site visits.
• Monitor and facilitate oil samples (transformer oil) to be transmitted for analysis.
• Update and record filing of Waha Availability & Lifting reports.
• Regularly perform update of data and records of the departments (in hard drive I) using database Excel and Access software.
• Perform daily administrative works for inter-departmental relations/functions.
• Perform other duties required from time to time.

•  University Graduate of at least four year course (preferably Engineering or Technical Course).
• Good command of English language both in written, reading and speaking is necessary.

• Must have a good background in computer operations with Windows OS and software such as Microsoft Word, Excel, Power Point and Access Data Base.
• Should have at least a minimum of 3 years experienced in the related job with the Oil & Gas Company (preferably in office documentation and technical support).
• Must have a good technical knowledge in cost assessment and figure estimation.
• Able to assess and give technical assistance related technical documentation & preparation.
• Should have a good understanding in office workflow and scheduling.
• Should be able to perform work assignment with less supervision.