Telecom Specialist

Month: October 2017

Telecom Specialist

  • Ensure the availability and the effectiveness of telecom infrastructure in MOO offices
  • Monitor the availability of all telecom systems in MOO sites.( PBX, HF, VHF, Repeaters, VSAT etc.)
  • Maintain and operate all system interconnections internally and externally.
  • Follow up logbooks, licenses,  inventories, progress reports and work procedures.
  • Follow up system spare parts and systems upgrades.
  • Support  telecom technicians in sites whenever it is required.
  • Monitor and maintain MOO telephone exchanges ( PBX  MITEL MX One) in all sites.
  • Anticipate and propose evolution of resources to be considered in new technologies.
  • Monitor and maintain call logging system and other monitoring tools.
  • Follow up with contractors on  all assigned jobs.
  • Assist telecom coordinator in defining telecom development strategy of the company.
Provide timely reports to Telecom Coordinator. Accountabilities
  • Contribute to the achievement of the company’s goals and ensure that company’s methods and procedures are adhered to.
  • Improve the section efficiency through the development of systems.
  • Education: BSc or equivalent
  • Professional experience: 10 Years in fields of telecoms.
Required competencies:  Good English Language (written & spoken).  Good Knowledge and experience in maintaining and operating Telecom Systems (VHF, HF, Repeaters, etc.) Experience in Telephony servers (( PBX  MITEL MX One- TSE)) . Good communication & interpersonal skills. Organizational skills & managing costs. Technical writing skills.

OC Chairman Secretary

  • Activities
  • Register all incoming/outgoing mail.
  • Maintaining proper filing of the OC Chairman.
  • Types and manages correspondence associated with supporting Manager or other professionals.
  • Provides accuracy check on basic data and documents requiring Manager’s approval or signature.
  • Answers telephone calls and takes messages.
  • Organizes meetings as requested by the manager or team and takes minutes when needed.
  • Maintains the Chairman’s diary, manages appointments and provides first point of contact internally and for outside callers to the Chairman office.
  • · Treat all letters and documents received from Local authorities, External parties and MOO Department managers assures secretarial follow-up and correspondence and file documents.
  • · Manages requisition of standard goods and stationary for the office.
  • · Ensures that the office equipment is in good working condition and arranges for eventual repairs or servicing when necessary.
  • · Prepares documents for presentations following proper directives and arranges binding when necessary.
  • · Ensures all documentation is appropriately filed for ease of reference and efficient retrieval.
Accountabilities· Contribute to the achievement of the Company’s goals and ensure that Company’s methods and procedures are adhered to.Qualifications / experience required


Secretarial certificate or previous secretarial experience.

Fluency in Arabic and English languages. French is a plus. Proficiency in Computer Softwares, such as Word and PowerPoint.

· Professional experience: Minimum 5 years experience

· Required competencies: Good communication and interpersonal skills. Must be pro-active and should have an aptitude to deal with others services.



  • Coordinate, check and prepare daily production data report from Mabruk & Al Jurf site for NOC daily reporting.
  • Analyze cost proposal (Contractor’s offer) and billing statement for preparation of service orders and invoice payment endorsements.
  • Preparation of correspondences and other related technical documents for internal & external communications (e.g. memo’s, letters, OC/MC resolutions, evaluations and presentation documents, etc.) using Microsoft Word, Excel and Power Point presentation software.
  • Create, organize and maintain a systematic filing of all records and technical documents (e.g. daily & weekly reports, invoices, service orders, contracts, correspondences, technical reports, shipping documents, etc.) of the department both in hard files and soft files (using Microsoft Excel and Access data base software).
  • Provide technical and administrative assistance to Dept. Head and to all personnel of Production & Maintenance and Fields Operations.
  • Administrate and monitor department personnel movement, training schedule and site visit from onshore & offshore fields.
  • Prepare, coordinate and follow up issuance of service orders documents to contracts department and notify contractor/supplier for acceptance/receiving to expedite work implementation.
  • Coordinate the approval, transmittals and endorsement of all departments’ purchase requisition from finance to procurement department.
  • Coordinate the approval and submission of weekly activities report of Mabruk and Aljurf site to TOTAL TEP, Libya.
  • Assist Offloading section for oil movement activities, e.g. shipping documents transmittals to NOC, WINTERSHALL & TOTAL TEP, monitor NOC lifting instructions and sending of MOO lifting schedules.
  • Coordinate, check and follow-up invitation letters (Business Visa) applied for visitors, consultant of the department including travel request coordination with logistic department for their scheduled site visits.
  • Monitor and facilitate oil samples (transformer oil) to be transmitted for analysis.
  • Update and record filing of Waha Availability & Lifting reports.
  • Regularly perform update of data and records of the departments (in hard drive I) using database Excel and Access software.
  • Perform daily administrative works for inter-departmental relations/functions.
  • Perform other duties required from time to time.
  •  University Graduate of at least four year course (preferably Engineering or Technical Course).
  • Good command of English language both in written, reading and speaking is necessary.
  • Must have a good background in computer operations with Windows OS and software such as Microsoft Word, Excel, Power Point and Access Data Base.
  • Should have at least a minimum of 3 years experienced in the related job with the Oil & Gas Company (preferably in office documentation and technical support).
  • Must have a good technical knowledge in cost assessment and figure estimation.
  • Able to assess and give technical assistance related technical documentation & preparation.
  • Should have a good understanding in office workflow and scheduling.
  • Should be able to perform work assignment with less supervision.
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