Tender Committee Document Controller

Tender Committee Document Controller

Tasks & responsibilities
  • Maintain and updating TC document controls, logs and records to ensure they are current and accurate.
  • Maintain hard copy and electronic filing system and organizing all TC documents in a professional and logical manner.
  • Ensures that the records of the department are maintained as required and made available when required by authorized persons.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing as well as receiving phone calls and receiving DHL/Fed Ex/Airborne packages if necessary.
  • Assistant of TC Coordinator in gathering all documents from the bidders in prequalification stage of the Tender Process and bring it to the concern department for evaluation.
  • Assistant of TC Coordinator in coordinating with other departments.
  • Assistant of TC Coordinator during Tender submission process in all aspects of document controls and assembly (such as: printing, copies, quality checks, tracking of submission status, binding etc.
  • Assistant of TC Coordinator in gathering all submitted offers and properly kept in place.
  • Preparing correspondences, weekly report and presentations needed by the TC Chairman and TC Coordinator; tracking CFT status.
  • Preparing documents necessary for the meeting.
  • Providing copies of the TC MOM to the TC Chairman, OMC Chairman and OMC members.
  • Preparing all documents needed for tender evaluation process.
Competencies Required (Skills, Knowledge & Abilities)
  • Good verbal & written communication
  • Good in Microsoft Office packages (Word, Excel, PowerPoint, Outlook
  • Ability to keep clear and accurate records and reports Ability to manage multiple priorities, deadlines, accuracy
Management & Leadership skills Good organizational & communication skills, ,good time management skills, managing tendering processes, supports process improvement, reporting skills, coaching, client relationships, developing standards, and administrative writing skills, document management procedures Qualifications / experience required
  • BSc; Computer courses; Database
  • Five years (5)  
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