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Posted on: October 15th, 2017 by sokuina dougdug No Comments
October 15, 2017

OC Chairman Secretary

  • Activities
  • Register all incoming/outgoing mail.
  • Maintaining proper filing of the OC Chairman.
  • Types and manages correspondence associated with supporting Manager or other professionals.
  • Provides accuracy check on basic data and documents requiring Manager’s approval or signature.
  • Answers telephone calls and takes messages.
  • Organizes meetings as requested by the manager or team and takes minutes when needed.
  • Maintains the Chairman’s diary, manages appointments and provides first point of contact internally and for outside callers to the Chairman office.
  • · Treat all letters and documents received from Local authorities, External parties and MOO Department managers assures secretarial follow-up and correspondence and file documents.
  • · Manages requisition of standard goods and stationary for the office.
  • · Ensures that the office equipment is in good working condition and arranges for eventual repairs or servicing when necessary.
  • · Prepares documents for presentations following proper directives and arranges binding when necessary.
  • · Ensures all documentation is appropriately filed for ease of reference and efficient retrieval.

Accountabilities· Contribute to the achievement of the Company’s goals and ensure that Company’s methods and procedures are adhered to.Qualifications / experience required

Education:

Secretarial certificate or previous secretarial experience.

Fluency in Arabic and English languages. French is a plus. Proficiency in Computer Softwares, such as Word and PowerPoint.

· Professional experience: Minimum 5 years experience

· Required competencies: Good communication and interpersonal skills. Must be pro-active and should have an aptitude to deal with others services.